RPOA Board Meeting Minutes – July 9, 2018

Minutes of the RPOA Board Meeting

Monday, July 9, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Cliff Finely (by phone), Neil Carman, Bill Brock, Lynne Levinson, Troy Manor

Non board members present:  Katie Raver, Rebecca Sauceda.

Board Members not Present: —

The meeting was called to order at 7:30 PM. 

The meeting began with 10 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

  1. The board accepted the resignations of Betsy Kirkpatrick, Katie Raver, Elota Patton (end of meeting) from the board. 
  2. Cliff made a motion: Appoint Bill Brock, Neil Carman, Lynne Levinson to the board.  Mary seconded.  Unanimous approval.
  3. The board appointed the following positions:  Elota made a motion.  Cliff seconded.  Unanimous approval.Bill Brock: president (expiring 2020)
    Neil Carman:   secretary (expiring 2020)
    Lynne Levinson: vice president/ parliamentarian (expiring 2019)Troy volunteered to come back on the board to fill the last position.  Neil made a motion to accept him on the board, seconded by Bill.  Vote:  Unanimous approval.Troy Manor: board member (expiring 2018)
  4. Reviewed the meeting minutes from June 26 and June 30.  June 26:  Elota: change Kirkpatrick.  Bill made a motion to accept the minutes as amended.  Neil seconded.  All approved unanimously.June 30.  Bill made a motion to accept the minutes as amended.  Neil seconded.  All approved unanimously.Action Item:  Katie to send new board the items about the executive session wording

    Action Item:  Neil to create an agenda template for board meetings

    Action item:  Katie to help research how to create a firewall for board meeting minutes.

     

  5. MBWV update from Cliff and Neil.  Cliff is setting up an account to receive donations.  Key points:
      • Under the current working plan, RPOA members would not be assessed additional dues to cover legal fees. Donations would be voluntary.
      • Donors can sign up to cover a percentage (and receive back what’s not used/ be assessed more on a percentage basis if need be) or donate a flat amount.
      • Big donors are going to meet with lawyers, decide about donation amounts, and we’ll find out the gap between their donations and what the community needs to raise.
      • Cliff is working on the documents for people to sign up for their percentage.
      • The POA would be a named party on any legal engagement letters. 
      • Neil reported on legal research he has completed.

6.  Pool report from Mary.  21 non-Radiance people – all time high.

7.  The board accepted the resignation of Elota Patton.  Key points from Elota:

      • Review the current HOA codes and update our bylaws/ covenants
      • Start working together openly and together as a full community now, with shared info and goals, before it’s needed.
      • Recommend:  if you go see a lawyer, prepare really well, keep meeting moving, time is money when talking to lawyers.
      • RPOA should budget for legal/ audit emergencies.
      • Legalities and ethics:  it’s important to behave legally and ethically.
      • Offer from Elota to conduct a communication workshop – for Board or entire community – for working across differences to become a more effective team and capitalize on strengths.

8.  Discussed sample payment plan and letter for delinquent HOA dues.

Action Item: Mary to sent to board for review.

9.  Discussed revising bylaws to comply with updated Texas codes.

Action item:  Elota to ask if bylaws need to be reviewed by a lawyer before voting on.

Action item:  Lynne to get the POA code book from Elota to begin work on bylaws to find out what’s possible before October meeting.

Action Item:  Mary B to order 2 copies of the updated POA code books.

10.  Motion:  accept Debra Morris to be on the ABC. Bill motion, Neil second, all agreed unanimously.

Action Item:  Bill to notify Debra and she can connect with Lynne for details.

11. Due to board resignations, there need to be more signers on the Chase account.

Action item: Mary to work with new members to get people on the account.

12.  Regular meetings: August 20 (added date), September 10.

Adjourned at 9:02pm.

Version/ Date / Description:
D1 / July 10, 2018 / Draft submitted to board for review and edits.
APPR / July 11, 2018  Edits from LL, NC, EP.  Approved.

Submitted by: KR

RPOA General Membership Meeting Minutes – June 30, 2018

Minutes of the RPOA General Membership Special Meeting

Saturday, June 30, 2018 at the Dome

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Betsy Kirkpatrick, Cliff Finley

RPOA Members present: Deborah Aker, Madeline and Bill Brock, Troy Manor, Rogene Buhrdorf, John Burgess, Elizabeth and Neil Carman, Jeanine and Bill Christensen, Jill and Paul Frels, Rich Goldstein, Michael Kannan, Roger Kew, Debra Morris, Ashleigh Key Vaught, Steve Klayman, Dana Lagarde, Elizabeth and Scott Lary, Lynne and Rick Levinson, Linda and Steve Montignani, Keith Myers, David Nichols, Ryan Spank Sage.

Board Members not Present: —

Attendance statistics:  33 adult property owners of 49 total were in attendance.  Of the 38 lots in Radiance, owners of 28 attended.

The meeting was called to order at 2:03 PM. 

The meeting began with 10 minutes of meditation/ contemplative silence.

Presentation and discussion:

  1. RPOA board actions regarding MBWV and road ownership – Betsy Kirkpatrick
  2. Survey results – Katie Raver
  3. Attorney meeting report, possible actions, risks – Elota Patton
  4. Treasurer report – Cliff Finley
  5. Open floor for discussion and speaking – 2 minutes each – facilitated by Betsy Kirkpatrick. 100% of membership in attendance participated.
  6. Possible Ways to Move Forward (discussed but not voted on at end of meeting):
      1. Tell Mike Kannan, Cliff Finley, Steve Klayman, Neil Carman to talk to donors about funding legal fees.  DONE
      2. Ask Neil to be a manger to handle this (unclear what “this” is at the moment)
      3. If board is going to resign tell us so we can find people to replace.
      4. Community members:  inform the board if you can be on the board
      5. Get a second opinion about a way forward (not about the legal situation but about next 3 steps).  Pay a lawyer to do this. (Review this: Case law/ necessity easement)

Betsy Kirkpatrick tendered her resignation from the Board.

Adjourned at 5:07pm.

Version/ Date / Description:
D1 / July 9, 2018 / Draft submitted to board for review and edits.
APPR / July 10, 2018 / Name corrections.  Approved.
Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – June 26, 2018

Minutes of the RPOA Board Meeting

Tuesday, June 26, 2018 at 6 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Betsy Kirkpatrick

Non board members present:  Neil Carman, Steve Klayman, Mike Kannan

Board Members not Present: Cliff Finley

The meeting was called to order at 7:36 PM. 

The meeting began with 5 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

  1. Reviewed minutes from June 11 and June 14 board meetings.  Betsy made a motion to amend the June 11 minutes to reflect that the Snell engagement cover letter/ contract plus the proxy language from Barry Crowley were reviewed and rejected unanimously at that time.  Elota seconded. Motion passed unanimously and the minutes will be revised.
  2. Firewise Report

    Elota formally submitted our Firewise application with 290 hours of community work on making our yards and land Firewise, and they’ll let us know when they approve it. 

    As July 4th is coming up and there is a burn ban in place, Mary suggested and the board agreed to educate residents about the need for no fireworks.

Action item:  Elota to mail the Firewise list about no fireworks.

Action item: Mary to put up signs at the mail station, in the mail station slots, and on the RadianceTalk list regarding no fireworks.

3. From Mary – POA printer stopped working and she bought a new one so we have a printer we can use for handouts etc.

4.  Discussed attorney meeting with Jason Snell last week.  Mary agreed to reimburse herself for the fee, as she wrote a personal check for the cost of the meeting.

Action Item:  Mary to reimburse herself for covering the meeting cost for the RPOA board.

5.  From Mary:  Mary Jane came up with delinquent POA dues letters.  Tabled until July 9 meeting.

6.  Voted unanimously to appoint Betsy Kirkpatrick as interim president until October, with help for community communications because her schedule does not allow her to take on all related tasks at the moment.

7.  Tabled discussion about filling the board vacancy until July 9.

Moved into Executive session to discuss personnel matters, legal issues, contracts.

Regular meetings: July 9, no meeting planned for August, September 10.

Adjourned at 9:22pm.

Version/ Date / Description:

D1 / June 28, 2018 / Draft submitted to board for review and edits.
D2 / June 28, 2018 / Revisions from KR.
APPR / July 9, 2018 / Approved.

Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – June 14, 2018

Minutes of the RPOA Board Meeting

Thursday, June 14, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver (by phone), Mary Jane Daniels, Betsy Kirkpatrick

Non board members present:  Troy Manor, Michael Kannan (first topic only)

Board Members not Present: Cliff Finley

The meeting was called to order at 7:35 PM. 

The board began with 10 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

  1. Michael Kannan, property owner, spoke as a special guest on managing risks associated with asserting ownership of the entrance road.
  • We should not initiate a lawsuit due to risks of greatly escalating costs. 
  • We should check our insurance policy carefully to see what protection it gives to Radiance if we are sued. 
  • We should get an opinion on whether this is a good faith lawsuit. If frivolous, they can sue for damages. If good faith, they cannot. 
  • We should take action immediately to assert ownership of the road. 

2.  Discussion of insurance.

We have two policies: board insurance and liability insurance for roads/ pool.  We reviewed an email from Cliff Finley about coverage research he completed.

Action Item:  Mary to send the policies to the board members.

Action Item:  Mary to set up meeting with attorney Jason Snell and as many board members as possible, contracting/ paying him as our counsel.  Questions: insurance? how do we assert road ownership now?  putting up a sign?

2.  Meeting invitation to members.

We need a clear invitation to members for the June 30 meeting.  This needs to be an informational meeting first, followed by a voting meeting later.  We need to meet with the lawyer first to clearly determine what needs to be voted on, and then we need 15 days to alert the membership to the vote *after* we have a specific item to be voted on.

Agenda:

  • what the board is covered for
  • what is the community covered/ liable for
  • what are our options forward
  • what are the risks with each option
  • hear facilitated, timed feedback from our membership on the way forward

Action item:  Betsy and Elota to draft an announcement to the community about the June 30 meeting.

Next meetings: June 26, July 9, no meeting planned for August, September 10.

Adjourned at 9:09 pm.

Version/ Date / Description:
D1 / June 14, 2018 / Draft submitted to board for review and edits.
D2 / June 15, 2018 / Added edits from EP, submitted for review.
D3 / June 18, 2018 / Added edit based on feedback from BK, submitted for review.
Approved / June 18, 2018.

Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – June 11, 2018

Minutes of the RPOA Board Meeting

Monday, June 11, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Mary Jane Daniels, Cliff Finley, Betsy Kirkpatrick

Non board members present:  Troy Manor

Board Members not Present: –

The meeting was called to order at 7:34 PM. 

The board began with 10 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

  1.  Mary reported on several items regarding entrance road research.

No response from the County Commissioner on unearthing proof of the county’s ownership of the road.

Open Records Requisition on the entrance road for county maintenance:  removed one dead animal and put up one sign, that’s it.

Mary met with the attorney Jason Snell today.  He is ready to take action with filing a Temporary Restraining Order on restricting commercial access to the road when he receives a $10,000 retainer.  This action would be privately funded and would be a stronger case with the RPOA listed as a litigant.

2.  Reviewed the survey results brought by Katie.

35 responses from the 54 possible adult property owners in Radiance.  This was not a formal vote and does not use the “one vote per property” rule used in Radiance formal votes.  It was just a survey.

Do you believe Radiance POA should assert our ownership of the entrance road?

Yes: 54.3%

No: 22.9%

Maybe:  17.1%

I don’t know:  5.7%

Do you believe Radiance POA should deny MBWV commercial access to the entrance road?

Yes: 31.4%

No: 28.6%

Maybe:  22.9%

I don’t know:  17.1%

Are you/ your household willing to agree to help pay for legal fees and/ or a lawsuit if Radiance POA chooses to deny commercial access?

Yes: 31.4%

No: 45.7%

Maybe:  14.3%

I don’t know:  8.6%

Also, many well-reasoned comments were left on the survey and we as a Board need to review and address them.  We need to proceed knowing that our membership has many differing perspectives and opinions and want different types of information and involvement moving forward.

Action Item:  Katie to email survey comments to board.

3.  Cliff reported on a meeting last Friday with attorney Jason Snell and a pending engagement letter. The attorney wouldn’t give us a chance of success and gave no response to our 20-50% chance of winning we were given previously.  We could be fighting against the city, county, and the Blacks.

4.  Board discussion of all entrance road findings up until now and requests for action.  There was discussion on making sure Radiance POA members could vote with access to all information.  There was also discussion about the need to take action quickly.

Cliff made a motion:  The RPOA Board shall call for a special meeting of the Radiance membership to discuss and vote on whether or not we will join with other interested parties in a lawsuit against the Blacks. Seconded: Betsy. Vote: Unanimous all in favor.

The special meeting will be called on Saturday, June 30 at 2pm in the Dome.

Action item:  Mary and Katie to draft notice to membership regarding special meeting and send to all owners.  Target to go out:  June 12.  It must go out by Thursday, June 14 at the latest to hold the meeting on the 30th.

5. Pool report from Mary.  Mary proposed a $100 bonus for Jeanine for May, Elota seconded, and it was approved unanimously.

6.  All other items to be tabled until July.

Planned meetings to prepare for special membership meeting: June 14 and June 26.

Regular meetings: July 9, no meeting planned for August, September 10.

Adjourned at 9:27pm.

Version/ Date / Description:

D1 / June 11, 2018 / Draft submitted to board for review and edits.

APPROVED / June 12, 2018 / Edit from EP, MJD, all board members approved.

Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – May 28, 2018

Minutes of the RPOA Board Meeting

Monday, May 28, 2018 at 4 Concord Circle.  Special meeting called.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Mary Jane Daniels, Cliff Finley, Betsy Kirkpatrick

Non board members present:  Troy Manor, Bob Logan (for first agenda topic)

Board Members not Present: –

The meeting was called to order at 7:34 PM. 

The board began with 10 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

  1. Guest topic: Bob Logan owns land in the vicinity, adjacent to the neighboring Mark Black Wedding Venue and asked for time to speak to the board.He brought a request: he wants Radiance to assert its ownership over the 650 feet of Concord Circle leading into the neighborhood and adjacent to the Mark Black Wedding Venue property in order to deny MBWV commercial access.  Bob brought 2 documents including a list of what he knows/ presumes to be true about that stretch of road.  He also showed a platt of his land and how it’s like a thunderbird. He says he’s been charged to reawaken Thursday Mountain through prayer and ceremony. He also referenced article 4, section 1, paragraph C of Radiance bylaws.  Per Bob, the goal of all his contortions is to buy the property from the Blacks.  If Radiance owns the road, use of the road is a civil matter between Radiance and the Blacks.  His assertion is that because of his 9 foot easement at Gateway Trail, the Blacks should have no other access.  He also wants to ask for an easement for the use of the road for his access and he’s happy to pay for his use of the road – for 9 feet wide easement access.

2.  Cedar amendment – tabled until next meeting.  Cliff brought several suggestions about how to move forward given community feedback.

3.  Board discussion of what Bob brought.

Action item:  Katie and Elota to draft a summary letter to Radiance membership about the RPOA board’s efforts to research the entrance road, including legal advice and consultations with the county, to be edited by Mary, Betsy, Cliff, and Mary Jane and then sent to the membership. Target: send out this week.

Action item:  Elota to complete the detailed timeline of events regarding the entrance road.

Action item:  Mary to meet with lawyer Tom Levinson and county Commissioner Ray Whisenant.

Next meetings: June 11, July 9, no meeting planned for August, September 10.

Adjourned at 9:14pm.

Version/ Date / Description:
D1 / May 29, 2018 / Draft submitted to board for review and edits.
D2 / May 31, 2018 / Added edits from BK and MJD. Awaiting other board reviews.
Approved / June 1, 2018 / Approved by all board members.

Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – May 13, 2018

Minutes of the RPOA Board Meeting

Monday, May 13, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Mary Jane Daniels, Betsy Kirkpatrick

Non board members present:  Troy Manor, Jeanine Christensen (for one topic by phone)

Board Members not Present: Cliff Finley

The meeting was called to order at 7:37 PM. 

The board began with 10 minutes of meditation/ contemplative silence.

Discussion, motions, and action items:

1. Continued discussion of entrance road.

Discussed a community meeting to outline the ways forward whether or not we own the road and the details about the board’s recommendation for the suggested legal way forward. Decided to not have a meeting because attendance would likely be low and we do not wish to seek actions that would result in a lawsuit.

Action item: Elota to continue working to complete her historical report of the road, including reviewing all Radiance board minutes.

2. Cedar tree report.  We need to discuss and clarify that if you want to take down a privacy screen, you need to talk to neighbors, plant trees, and continue to consider the habitat of the golden creek warbler.  The cedar amendment will be discussed and voted on at the general membership meeting in October.  The current amendment was only voted on by the board and is only temporarily in place until the next general membership meeting.

3.  Incorporation discussion.  Because the window for incorporating this year is closed, efforts are continuing but not as urgently.

4.  Pool report from Mary. We’ve collected $6500 so far for the year, less than two weeks open.  12 friends of Radiance, 12 Radiance members. Security cameras are being purchased for the pool area.

5.  Firewise report from Elota. 

Past meeting at Goldenwood West Pavillion went very well.  Thanks to everyone who made cookies and participated! 31 guests and 6 of the 7 Firewise team members attended.

Next activity:  Tuesday, May 29, 7-8pm, Goldenwood West Pavillion.  Laurel and David will do a class.

Sunday, June 3, 9am-noon.  Community work day!  This is part of the requirement of us becoming a certified Firewise Community.  Our theme this year is “Firewise Your Own Yard!”.  Leaf raking, roof gutter cleaning, brush clearing, etc all counts and you can log these hours.  Email your hours to Elota Patton so she can submit them as part of our record to become a Firewise Community.

6.  Communications and Board Minute Posting

Action item:  when board meeting minutes are approved, Katie will post minutes at the mailbox, on the Radiance listserv, and on the radiancetx.org website.

7. Delinquent RPOA dues. Several Radiance members have delinquent RPOA dues. Two liens have been filed to secure those past due amounts against properties. 

Action: Mary Jane to research more about the RPOA responsibilities on collecting past dues, issuing liens, and moving forward with foreclosure proceedings according to Texas state law.

8.  Nominating committee.  Tabling.

9.  New business.

From Mary: Ann Taylor wrote a letter saying the Ia Creek Estates needs to be included on communications that affect all the neighborhoods.  The board concurred.

10.  Jeanine wanted to discuss Concord Circle ownership.  She attended for this topic only via phone.  She asked us to proceed with confidence in asserting that the road belongs to Radiance, and that the Board move forward with plans to put up a gate. The board discussed that the cost of a gate and other factors would be too costly for Radiance, especially given the costs and advice already incurred.

Action Item: Mary to set up a meeting with Ray Whisenant and ask more about ownership of the road.

Next meetings: June 11, July 9, no meeting planned for August, September 10.

Adjourned at 9:01pm.

Version/ Date / Description:
D1 / May 29, 2018 / Draft submitted to board for review and edits.
D2 / May 31, 2018 / Included edits from BK and MJD.
Approved / June 1, 2018 / Approved by all board members.

Submitted by: KR, RPOA Board Secretary

RPOA Board Meeting Minutes – May 3, 2018

Minutes of the RPOA Board Meeting

Thursday, May 3, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Mary Jane Daniels, Betsy Kirkpatrick

Non board members present: 

Board Members not Present: Cliff Finley

The meeting was called to order at 7:35 PM.

Agenda:

  1. Elota Patton is still working on a timeline of RPOA activity related to Concord Circle.  We need to determine who owns the stretch of road to understand responsibility of maintenance and liability.

Action: Elota to continue completing timeline review by next Monday/ Tuesday.

2.  Trees/ Cedars.  We voted to approve cutting cedars larger than 5 inches by owners and it needs to be posted to the general membership.

Action: Mary to write a letter to the general membership about the change.

3. The pool is going to spend $60 for two signs for the pool area out the the already approved pool budget.

Next meetings: May 14 and June 11.

Adjourned at 8:32pm.

Version/ Date / Description:

1 / May 3, 2018 / Draft submitted to board for review and edits.

Approved / Edits from EP, approved by all board members.

Submitted by: Katie Raver, Secretary

RPOA Board Meeting Minutes – April 24, 2018

Radiance Property Owner’s association Board Meeting

Title of Meeting:  RPOA Board meeting to continue to discuss Concord Circle ownership Date:   04/24/18                                                                                                 Site:  Mary’s House

Presiding:   Mary Buchanan, President Recorder:  Elota Patton

Board Members attending:   Mary Buchanan, Elota Patton, Cliff Finley, Betsy Kirkpatrick, Mary Jane Daniels

Board members absent:  Katie Raver

Guests attending:   Troy Maynor, Rich Goldstein

Meeting Details

Topic

Discussion/ Action

Follow-Up

Call to Order

     

Call to Order: Mary Buchanan

Time meeting started: 19:34

None

Minutes Approved

The minutes from the previous meeting on 04-22-2018 were amended and approved.

None

Discussion

  • Elota asked to review Board of Directors’ insurance policy.
  • Mary will forward the policy to the Board.
  • Ownership and history of Concord Circle discussion continued.
  • Rich Goldstein presented his thoughts on two key questions regarding ownership:
    • Did the County vote Yes to receive the road? They did.
    • Did they maintain the road? Our timeline search will give us critical information on this point.
  • Board decided that their current goal is to consider two issues:
    • Where do we stand on who owns Concord Circle?
    • When we have that information, what do we do with it?
  • The other important question is, if we own the road, will other land owners be granted an easement to use it.
  • Review past RPOA minutes to create a timeline of all actions regarding ownership and maintenance of Concord Circle. Board members will share review tasks and Elota will create timeline first draft for discussion.
  • All deeds and legal documents regarding Concord Circle will be gathered to put with timeline.
  • Board will invest limited funds – $2,500 was suggested – to hire a lawyer to review the timeline and offer an opinion on Concord Circle ownership.

Set Next Meeting

  • The next RPOA Board meeting was set for Thursday, May 3, 2018, at 7:30PM at Mary Buchanan’s house.

None

Adjournment

Business Meeting adjourned at (Time): 20:45

None

RPOA Board Meeting Minutes – April 22, 2018

Radiance Property Owner’s association Board Meeting

Title of Meeting:  RPOA Board meeting to discuss Concord Circle ownership Date:   04/22/18                                                                                                 Site:  Golden Dome

Presiding:   Mary Buchanan, President Recorder:  Betsy Kirkpatrick

Board Members attending:   Mary Buchanan, Elota Patton, Cliff Finley, Betsy Kirkpatrick, Mary Jane Daniels

Board members absent:  Katie Raver

Guests attending:   Troy Maynor, Neil Carmen, Rich Goldstein, David Will, Tom Davies, Bob Logan, Baryl Crowley, Heather Teague

Meeting Details

Topic

Discussion/ Action

Follow-Up

Call to Order

     

Call to Order: Mary Buchanan

Time meeting started: 1109

None

Introduction of Attendees

Completed

None

Discussion

  • Ownership and history of Concord Circle reviewed
  • Attorneys Tom Davies and Baryl Crowley answered questions from attendees.  Baryl Crowley presented what documents need to be recovered and possible next steps around ownership
  • Various options and possible outcomes were discussed
  • The board discussed further after guests left
  • Elota asked for a chronological list regarding road ownership and maintenance
  • Cliff Finley made a motion that the board determine ownership  of the 1st 600 ft, plus or minus, of Concord Circle, Betsy Kirkpatrick seconded, the motion passed unanimously
  • Elota made a motion that a board member serve as parliamentarian, Mary Jane seconded, the motion passed unanimously
  • Board members will review past minutes to look for road issues/documentation of maintenance
  • Mary will began to gather documents as suggested at meeting including deeds to roads
  • Elota will compile a chronological list based on information gathered
  • Mary will call various recommended real estate litigators to find one willing to advise
  • Board will meet again soon to discuss next steps and review information gathered
  • Betsy will begin to serve as parliamentarian

Adjournment

Business Meeting adjourned at (Time): 1255

None