RPOA Board Meeting Minutes – April 24, 2018

Radiance Property Owner’s association Board Meeting

Title of Meeting:  RPOA Board meeting to continue to discuss Concord Circle ownership Date:   04/24/18                                                                                                 Site:  Mary’s House

Presiding:   Mary Buchanan, President Recorder:  Elota Patton

Board Members attending:   Mary Buchanan, Elota Patton, Cliff Finley, Betsy Kirkpatrick, Mary Jane Daniels

Board members absent:  Katie Raver

Guests attending:   Troy Maynor, Rich Goldstein

Meeting Details

Topic

Discussion/ Action

Follow-Up

Call to Order

     

Call to Order: Mary Buchanan

Time meeting started: 19:34

None

Minutes Approved

The minutes from the previous meeting on 04-22-2018 were amended and approved.

None

Discussion

  • Elota asked to review Board of Directors’ insurance policy.
  • Mary will forward the policy to the Board.
  • Ownership and history of Concord Circle discussion continued.
  • Rich Goldstein presented his thoughts on two key questions regarding ownership:
    • Did the County vote Yes to receive the road? They did.
    • Did they maintain the road? Our timeline search will give us critical information on this point.
  • Board decided that their current goal is to consider two issues:
    • Where do we stand on who owns Concord Circle?
    • When we have that information, what do we do with it?
  • The other important question is, if we own the road, will other land owners be granted an easement to use it.
  • Review past RPOA minutes to create a timeline of all actions regarding ownership and maintenance of Concord Circle. Board members will share review tasks and Elota will create timeline first draft for discussion.
  • All deeds and legal documents regarding Concord Circle will be gathered to put with timeline.
  • Board will invest limited funds – $2,500 was suggested – to hire a lawyer to review the timeline and offer an opinion on Concord Circle ownership.

Set Next Meeting

  • The next RPOA Board meeting was set for Thursday, May 3, 2018, at 7:30PM at Mary Buchanan’s house.

None

Adjournment

Business Meeting adjourned at (Time): 20:45

None

RPOA Board Meeting Minutes – April 22, 2018

Radiance Property Owner’s association Board Meeting

Title of Meeting:  RPOA Board meeting to discuss Concord Circle ownership Date:   04/22/18                                                                                                 Site:  Golden Dome

Presiding:   Mary Buchanan, President Recorder:  Betsy Kirkpatrick

Board Members attending:   Mary Buchanan, Elota Patton, Cliff Finley, Betsy Kirkpatrick, Mary Jane Daniels

Board members absent:  Katie Raver

Guests attending:   Troy Maynor, Neil Carmen, Rich Goldstein, David Will, Tom Davies, Bob Logan, Baryl Crowley, Heather Teague

Meeting Details

Topic

Discussion/ Action

Follow-Up

Call to Order

     

Call to Order: Mary Buchanan

Time meeting started: 1109

None

Introduction of Attendees

Completed

None

Discussion

  • Ownership and history of Concord Circle reviewed
  • Attorneys Tom Davies and Baryl Crowley answered questions from attendees.  Baryl Crowley presented what documents need to be recovered and possible next steps around ownership
  • Various options and possible outcomes were discussed
  • The board discussed further after guests left
  • Elota asked for a chronological list regarding road ownership and maintenance
  • Cliff Finley made a motion that the board determine ownership  of the 1st 600 ft, plus or minus, of Concord Circle, Betsy Kirkpatrick seconded, the motion passed unanimously
  • Elota made a motion that a board member serve as parliamentarian, Mary Jane seconded, the motion passed unanimously
  • Board members will review past minutes to look for road issues/documentation of maintenance
  • Mary will began to gather documents as suggested at meeting including deeds to roads
  • Elota will compile a chronological list based on information gathered
  • Mary will call various recommended real estate litigators to find one willing to advise
  • Board will meet again soon to discuss next steps and review information gathered
  • Betsy will begin to serve as parliamentarian

Adjournment

Business Meeting adjourned at (Time): 1255

None

RPOA Board Meeting Minutes – April 10, 2018

Minutes of the RPOA Board Meeting

Monday, April 10, 2018 at 4 Concord Circle.

Board Members Present: Mary Buchanan, Elota Patton, Katie Raver, Mary Jane Daniels, Betsy Kirkpatrick

Non board members present:  Troy Manor, Rich Goldstein

Board Members not Present: Cliff Finley

The meeting was called to order at 7:34 PM.

  1. Rich Goldstein reported on road related matters.
  2. Mary reported on incorporation.
  3. Tabled communication plans until a later day.
  4. Elota reported on Firewise.  There will likely be a Firewise Awareness Kickoff event on May 6, 2-4pm in the Goldenwood Community Center for the Greater Crystal Hills area.
  5. Mary reported on holiday lighting.  Some residents have voiced concerns about the type of lighting and length of time lights are displayed during the holidays. Mary has asked Jill Frels to look into this and report back to the Board.
  6. Mary reported on board insurance.
  7. Mary reported on separate mailbox for RPOA/ Septic checks. A second mailbox has been purchased for the Mail Station. Once installed, residents will be able to deposit dues & septic checks in the RPOA box, and water bill payments in the RWSC mailbox.
  8. Discussed board minute posting.
  9. Discussed septic repairs. $3000 spent in labor and supplies.
  10. Pool opening is May 1.  Repairs will need to be made.
  11. Discussed mowing vs wildflower reseeding.  Yes it’s OK to mow around the wildflowers so they can reseed.
  12. Discussed delinquent RPOA dues.
  13. For future meetings: nominating committee notes from Betsy.

Next meetings: May 14 and June 11.

Adjourned at 8:45pm.

Version/ Description:

1 / Apr 11, 2018 / Draft submitted to board for review and edits.

2 / Apr 12, 2018 / Edits made from MJD.

APPROVED / Edits from EP, all approved.

Submitted by: KR, RPOA Board Secretary